Privacy Policy for Togher AC
Introduction
We are committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1988 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation). This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation.
The Togher AC website and social media pages are maintained by the Public Relations Officers on behalf of Togher Athletics Club. For the purposes of data protection legislation, the PRO is the data controller.
The information we collect about you
We may collect the following information about you through our membership process:
Your name, email address, postal address and any other information you voluntarily provide to us via our online and paper forms for the purpose of registering you as a member of our club or/and entering you in an event that you have chosen to participate in.
How we use your information
We may use your personal information for a number of purposes, including:
- To process and manage your membership
- To deal with your requests and enquiries
- To contact you for reasons related to your enquiry
- To notify you about athletic events
- To enter you into competitions
Our legal basis for processing your information
We will process your Athletics Data on the basis of the following legitimate interests:
- There is an Athletics Ireland administration portal where a selected number of staff can access data to help to respond to queries, update data and perform necessary administration activity. (See Athletics Ireland Privacy Policy 2018)
- Providing relevant and necessary information to you about the following:
o Changes to club rules and regulations
o Transactional information relating to club affiliation, competition and events and coaching.
o Member updates
If you become a registered athlete with our club, we will share your athletics data with Athletics Ireland so as to facilitate your membership and as part of the administration of your involvement in the sport.
We will share only what is needed for those purposes and, where possible, will anonymise the data before sharing. If we would like to share your information for any other purpose we will ask for your consent.
The club may also share your personal information with An Gardai Siochana and other Statutory Agencies for the purposes of crime prevention, crime detection or the safety of our members.
We do not share your data with third parties for marketing purposes.
Finding out what information this club holds about you
Under the Data Protection Legislation, you can ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact your club Data Protection Officer. You will also need to provide two forms of identification, for example, driving licence, utility bill or passport and, if appropriate, any particulars about the source or location of the information you are requesting. Togher Athletics Club has 30 days to respond to your subject access request.
Data retention
Any data that we collect from you will be deleted in accordance with timescales set out below:
| Type of Data | When Deleted |
| Name, date of birth, county of birth, gender, email address, address, telephone number. | One year after an individual has last renewed their membership with the club. |
| Data on any injuries, medical conditions etc. as provided by you to Togher AC | One year or on the receipt of a new club annual membership online form |
| Online Membership forms | One year |
| Paper Membership forms | One year |
| Vetting data | Four years after the receipt of a vetting application on its expiry |
| Competition results | Indefinite as a record of competition results |
| Text or messaging systems | Rolling twelve months |
Changes to our Privacy Policy
We regularly review our Privacy Policy and updates will appear on this page when necessary. This Privacy Policy was last updated in May 2018.